Distribution Management System: (Buy/Sell – Supplies)

Distribution Management System: (Buy/Sell – Supplies)

DMS4 is a sophisticated, yet user-friendly software package, specifically designed to automate all aspects of business operations for: Call Centre Distribution. Purchase to Order.

DMS4 will run on a variety of Technologies.

DMS4 fully integrates with Accounting and Decision Support applications that are leaders in sophistication and flexibility. Additionally, clients can optionally employ Personnel Manager and/or Payroll Manager (USA Payroll only).

DMS4 is designed specifically for supplies and or consumables distributors and aimed at helping them efficiently handle Sales Order Processing, Inventory, Purchasing, Sales Analysis and Accounting. The system helps improve cash flow through links with accounts receivable, reduces the overall investment in inventory and improves productivity in customer servicing. This can result in increased sales, increased customer service levels, and overall improvement in business reporting and management control.

DMS4 facilitates the monitoring of important aspects of Call Center Distribution operations and allows for management to draw upon timely and accurate data necessary for making critical business decisions.

SYSTEM FEATURES

• General Inquiry – Critical inquiry facilities covering customers, products, pricing, costing, sales history, accounting history and extensive audit inquiries.
• Sales Order Processing – Sales orders are interactively entered, edited and maintained, with product feedback immediately offered to call center order processing staff. Products can be sold directly from stock or purchased to order.
• Dynamic Purchase Order Management – The system allows for the input of multiple products from multiple suppliers, managing all purchase order requests specified or pre-assigned. It dynamically consolidates, cross-references and automatically creates purchase orders, for drop shipment of items purchased to order. Historical information on items purchased or ordered may be viewed on screen, as part of order processing and servicing.
• Shipping Billing Control – Billing Process is controlled by various methods, including the simple acknowledgement of drop shipment completion by Suppliers. This sales/purchase-order/shipping integration is a highly efficient design capability that can only be found on a very limited number of ERP systems.

General Databases (A comprehensive ERP System)

• Location Master
• Salesperson Master
• Ship Via Master
• Vendor Master
• Customer Master
• Product Master
• Orders
• Invoices
• Purchase Orders
• Data Warehouses (Sales History, Sales Budgeting, Forecasting)
  Financial Databases

REPORTS PRODUCED

• Order Entry Control/Verification Reports
• All Open Orders Report
• Invoice Register Reports
• Open Purchases Reports
• Vendor/Customer Activity Report by Product Code
• New Customers Report by Name
• Forced Products Activity Report
• Customer Equipment and Product Report
• Report of Vendor/Customer Activity by Product Code for All Years

INVENTORY MANAGEMENT SYSTEM

DMS4 is fully integrated with DSR’s Inventory Management System, a cell structured database management system developed as a specialised tool for inventory management purposes. IMS provides an enormous level of flexibility on both the overall data management and inventory reporting by giving the user the ability to expand the system capabilities and respond to unforeseen requirements without costly programming.

IMS FEATURES

• Allows for the definition of input transaction formats and “posting” instructions by end-users, without the need for programming.
• Allows for the definition of up to 99 report formats containing up to 13 columns of information that can be selected from the IMS database reflecting activity for a selected month or year.
• Allows for the definition of mathematical computation formulas.
• Allows for the definition of transaction formats that use the IMS database as both input and outputs therefore giving the authorized user the ability to perform system maintenance without conventional programming.
• Allows for multiple closings of a given inventory month or year.

DSSI – DECISION SUPPORT SYSTEM

DSSI is a cell structure Data Warehouse and Analysis System designed to allow for the tracking of historic information and provide management with Advanced Decision Support capability for strategic areas. To extend the Sales Analysis capabilities of DMS4 to a virtually unlimited level, clients may consider acquiring this product.

DMS4 contains the automatic interfaces required to maintain a Sales Analysis Database within DSS-I to reflect all “ACTUAL” sales and cost activity. Users may define hundreds of statistical reports by defining data extraction and report layout instructions without conventional programming. In addition to having access to the “ACTUAL” histories, users can also define and maintain parallel databases containing sales forecasts at multiple levels (area, salesperson, products etc.) and integrate this information to produce statistical reports to monitor sales performance, at a more sophisticated level. Reports can be produced at multiple levels of consolidation, with unlimited key selections (customer, products etc.) and can contain up to 20 columns of extracted or computed information.

Optional Interfaces to Following Sub-Systems:

• Accounts Receivable Management System (ARMS)
• Accounts Payable (APMS)
• General Ledger System (GLDSSI)
• Decision Support System and Sales Analysis System (DSS-I)
• Payroll Management (PMS)
• Human Resources System (HRMS)