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  • jcdefaro@defarosystems.com

Distribution Management System – Apparel

Distribution Management System – Apparel (Management of Product / Style / Colours / Sizes)

DMS7 is a sophisticated, yet user-friendly software package, specifically designed to automate all aspects of business operations for: Call Centre Distribution. Purchase to Order.

DMS7 will run on a variety of Technologies.

DMS7 fully integrates with Accounting and Decision Support applications that are leaders in sophistication and flexibility.    Additionally, clients can optionally employ Personnel Manager and/or Payroll Manager (USA Payroll only).

DMS7 is a fully integrated and interactive software package designed to automate all aspects of an apparel distribution environment. DMS7’s system architecture provides for the introduction of a knowledge based management process developed by DSR, after years of experience in automating various distribution environments. All system components are inter-related to eliminate the redundant processing of information and to establish high level management control over the business operation. All system options are distributed to the various operating areas and can be used by non-technical end users, as administrative support tools. The automated interface facilities then ensure that each user’s contribution becomes an inherent part of a centrally controlled administrative system. By transferring the administrative process control to an integrated system, apparel distribution businesses will experience an exceptional productivity increase and will reduce the learning curve and costs resulting from staff turnover. This will ensure that management can free itself from time consuming in-house record-keeping overheads and focus management attention to outside market trends and overall direction of the business.

DMS7 was designed to automate operational processes such as Order Processing, Billing, Inventory Management, Purchasing, Sales Analysis and Accounting. Additionally, its architecture extends far beyond into advanced decision support capability that companies now find essential to respond to a dynamic business environment.    Both the areas of Sales Analysis / Forecasting and Financial Accounting / Budgeting integrate advanced concepts of information management.    This architecture allows for the automatic maintenance of multi-dimensional data depositories that contain sales and financial activity data automatically provided by DMS7, which interfaces with the Decision Support environment.     This eliminates the need for data re-entry/extracts onto spreadsheets and also ensures that the represented information is fully auditable.

DATABASE SET-UP AND MAINTENANCE SUB-SYSTEM
At installation time, DMS7 can be adapted to the specific profile of each organization, by allowing users to define companies, branches, warehouses, customers, products (styles / colours) and other operating characteristics, without software modification.    The following main databases can be created, maintained and printed:

  • Multiple Company/Branch operations
  • Multiple Sales Locations (per Branch) and Warehouses
  • Territory/Representative Analysis Database
  • Carriers Database
  • Taxes Database (Flexible Tax Calculations)
  • Credit Terms Database
  • Warehouses Database
  • Buying Services Database
  • Customer Groups and Customers Database
  • Vendor Master Database
  • Production/Product Line Departments Database
  • Product Classes, Styles, Colours, Prices Database
  • Product Sub-style Components

INVENTORY MANAGEMENT SYSTEM
DMS7 is fully integrated with DSR’s IMS Inventory Management System, a cell structured database management system developed as a specialised tool for inventory management purposes. IMS provides an enormous level of flexibility on both the overall data management and inventory reporting by giving users the ability to expand the system capabilities and respond to unforeseen requirements without costly programming.

IMS FEATURES

Allows for the definition of input transaction formats and “posting” instructions by end-users without the need for programming.
Allows for the definition of up to 99 report formats containing up to 13 columns of information that can be selected from the IMS database, reflecting activity for a selected month or year.
Allows for the definition of mathematical computation formulas.
Allows for the definition of transaction formats that use the IMS database for both input and output, therefore giving the authorised user the ability to perform system maintenance without conventional programming.
Allows for multiple closings of a given inventory month or year.

PURCHASE ORDER PROCESSING SUB-SYSTEM

Interactive maintenance of products, styles, vendors
Interactive input, update and deletion of purchase orders
Interactive purchase order inquiry by style, vendor number, vendor name
Interactive entry of receipts, returns, adjustments, damages, comments, follow-up
Inquiry facility for history of purchases, receipts, changes, comments, follow-up
Dynamic interfaces to the Inventory Management System
Flexible Detail Activity Reporting (Report Writer Style)
Printing of purchase orders
Receipts/Returns Reporting

ORDERS / RETURNS PROCESSING SUB-SYSTEM

  • Provides for the interactive Entry/Update/Delete/Inquiry of order information
  • Provides interactive error detection and correction
  • Open order search by style, ship-to customer, bill-to customer, customer name
  • Selling price quote maintenance by customer and style
  • Allows for automatic pricing with user controlled override option
  • Flexible terms, regular and COD discounting at order level
  • Salesperson/territory reference for sales commission purposes
  • Allows multiple line items input per screen
  • Allows entry of sales by dozen and pieces
  • Performs immediate inventory allocation
  • Performs credit limit checks with password controlled override option
  • Allows for unlimited comment lines
  • Allows for standard comments associated with the customer
  • Pending/release selection for shippers generation (single or multiple sales orders)
  • Multiple shipping cycle capability at line item level (consolidated / separated billing)
  • Ship by date assignment and control
  • Return Order Entry for Credit Memo generation
  • Return Inquiry by Style, ship-to customer, bill-to customer and customer name
  • Return reason and territory/salesperson references
    Integrated with Inventory and Accounts Receivable
    Separate Sales Order Inquiry for users to view but not change information
  • Interactive Inquiry for shipper document reprinting and/or cancellation

BILLING PROCESSING SUB-SYSTEM

  • Allows for full or partial shipment of multiple orders (at line item level) per invoice
  • Provides password security for credit memo approval
  • On-demand invoice generation for completed shippers (picking slips)
  • Direct invoices entry for shipments without previous order entry (multiple PO#s)
  • Direct entry of debit/credit memos for returns and/or adjustments
  • Processing of shipping and/or insurance charges
  • Requires password entry for credit memo approval
  • Interactive invoice inquiry by style, bill-to customer, ship-to customer and/or name
  • Reprinting and/or cancellation of invoices with sales order reinstatement

REPORTS

Standard reports and/or documents generated by DMS7 are as follows:

For database set-up sub-system:

  • Locations
  • States
  • Area/Territory/Salespersons
  • Shipping Carriers
  • Credit Terms
  • Customer Groups
  • Customers
  • Vendors
  • Product Classes
  • Product Styles
  • Colours
  • Buying Services
  • Tax Descriptions
  • Warehouses
  • Departments

For Operations Sub-Systems:

  • Inventory Management Reporting
  • Picking Slips (Shippers)
  • Sales Order Detail Verification
  • Sales Order Detail Scheduling (Shipping/Production Control)
  • Credit Memo & Direct Bill Verification
  • Invoices, Credit and Debit Memos
  • Order/Billing Edit Verification
  • Invoice/Credits Register
  • Territory Representative Commissions
  • Territory Representative Statements of Account

DSS-I – Decision Support System

DSS-I is a multi-dimensional history analysis data depository which allows for the maintenance of parallel databases, automatically (ETL) created, for sales analysis, budgeting and forecasting.     It is a cell structure Multi-Dimensional Database Management System designed to store historic information.  It provides management with advanced decision support capability,  in several strategic business areas, by extending the sales / sales budget analysis capability of DMS7 to a virtually unlimited level.

DMS7 provides the automatic interfaces required to maintain multiple Sales Analysis databases within DSS-I, to reflect “ACTUAL” sales and cost activity. Users may create hundreds of statistical reports, by simply defining data extractions and report layout instructions, without use of any conventional programming. In addition to having access to the “ACTUAL” histories, users can also define and maintain parallel databases containing sales forecasts, at multiple levels (area, customer group, customer, salesperson, territory, product class, styles, colours etc.). This information can be integrated to produce statistical reports, to monitor sales performance at a more sophisticated level. These reports can be produced at multiple levels of consolidation, with unlimited key selections (customer, products etc.) and can contain up to 20 columns of extracted or computed information.

Optional Interfaces to Following Sub-Systems:

  • Accounts Receivable Management System (ARMS)
  • Accounts Payable (APMS)
  • General Ledger System (GLDSSI)
  • Decision Support System and Sales Analysis System (DSS-I)
  • Payroll Management (PMS)
  • Human Resources System (HRMS)