Travel GSA Manager
TMS2 (or Travel Manager) is a sophisticated, yet user-friendly software package, specifically designed to automate all aspects of business operations for: Travel Wholesalers, and GSA’s.
Travel Manager will run on a variety of technologies.
Travel Manager fully integrates with Accounting and Decision Support applications that are leaders in sophistication and flexibility. Travel-Date Accounting can be configured if desired. Additionally, clients can optionally employ Personnel Manager and/or Payroll Manager (US Payroll only).
Travel-Manager is a fully integrated administration support system developed to automate all aspects of GSA travel companies. Travel-Manager is composed of sub-systems designed to handle Bookings, Pricing/Costing (multi-currency) and all required travel documents. These include booking Acknowledgment and Confirmations in fax format, Travel Vouchers, Short Itinerary, Invoices, Payment Receipts and Booking Notices for hotels, car rental companies etc.
Travel-Manager rapidly processes bookings made locally or through remote communications from satellite offices. These can be retail operations. It automates the entry of bookings and pricing of standard and customised tours and generates travel documents in a fraction of the time required with manual operations.
Travel-Manager is fully integrated to a comprehensive set of advanced accounting systems which are “end-user” orientated products including extensive analysis and report writing facilities. The accounting interfaces are “dynamic” which means that multiple updates to a booking previously invoiced are automatically adjusted in the accounting systems, in the period where the sales adjustment occurs.
The system allows for the accounting separation of current and future travel and automatically transfers G/L activity according to the travel date. The same design is utilised for the maintenance of the Sales and Cost Analysis Systems. This architecture is unique making Travel-Manager one of the most comprehensive implementations of travel date accounting guidelines.
System Features
Customer Database Maintenance
Allows you to maintain a customer database containing names, addresses, commission arrangements, payment follow-up data etc. You can use this information to automate letter writing and label generation for marketing purposes and is linked to the sales statistics systems.
Services and Cost/Price Database
Contains all services offered (air, hotels, cars, tours…) and corresponding costing and pricing structures for global and/or specific customer contracts. These prices can be maintained in advance according to seasonal rates and can be stored in any foreign currency. This information is used to automate the entire pricing/costing of bookings.
Booking Processing
Allows you to enter and maintain travel bookings that are kept in a common reservations database. These bookings will contain passenger names, flight details, comments, group name lists, short itinerary details and all requested services and corresponding dates. You can update reservations on demand, generate Vouchers, Acknowledgments, Invoices and track deposits/payments. Customer Search and Party Name Search are standard features. The reservation database can produce reports to be used as arrival/departure manifests or to be given to the service providers (Hotels, Transfers…) to confirm the booking of services.
Space Inventory
Allows you to search online for space availability blocks for any defined services such as air charters, hotels, boat cabins, coaches, etc. during the reservations process. All bookings made are automatically posted to update the corresponding space block for accurate tracking of resources.
Voucher/Notification Processing
Allows you to generate travel vouchers and reservation notices to vendors for services booked. The system tracks all vouchers through a settlement register which lists each issued document, for any requested sales period, in the corresponding document sequence number.
Invoicing and Accounting Interfaces
Allows you to automatically generate invoices reflecting all services booked and special charges such as booking fees, cancellation, change fees, taxes etc. Invoices can be revised and reprinted multiple times and the corresponding balance due is automatically posted to “or REVISED” in the A/R database to reflect the value of the most current invoice balance. The G/L system is adjusted accordingly.
Sales Analysis
Sales Analysis is accomplished through the use of our DSS-I system. It allows you to generate a multitude of analytical reports without programming. User friendly report writers give non-technical users the ability to fully analyse sales activity, generate sales forecasts, actual versus planned sales comparison reports and other sales analysis reports.
GSA Settlement System
Facilitates the settlement of services with service providers. It allows you to generate reports identifying services to be paid according to “Document Numbers” when the sales are ticketed and “non-document related” sales for other vendors. Special Airline Ticket registers are available for settlement with airlines.
Integrated Accounting Systems
Travel-Manager can be purchased separately, for pricing and generation of travel booking acknowledgements and invoices or it can be integrated with our accounting products. Networking Facility A central reservations system can be installed and used by remote sales and/or servicing locations utilising inexpensive PC equipment.
Reservation Screens
Sample Reports
Optional Interfaces to Following Sub-Systems: